Please note, we are working remotely, the showrooms are temporarily closed.


Upmarket supplier of architectural fine interior products company in Sandton is looking for a highly talented, detail orientated, dynamic, experienced and professional Personal Assistant to the Managing Director (PA 2 MD) to join our team.  The PA 2 MD is responsible for freeing the MD from organisational, personal and administrative tasks so he spends maximum time on strategic tasks, and the attaining the Company’s core business objectives.

Key Requirements:
•    South African citizen and ID, residing in Johannesburg.
•    Matric essential (Preference will be given to a candidate with related tertiary education).
•    Current, valid, legal  South African  driver’s licence and own vehicle.
•    Min 5 years PA/Executive Assistant experience in managing the activities of a busy managing Director (including shorthand, travel bookings etc.).
•    Excellent communication skills in both English and Afrikaans at all levels, and have excellent command of the English language including spelling, grammar and punctuation.
•    Highly computer literate, and exceptional advanced proficiency in MS office.
•    Exceptional confidentiality, attention to detail and accuracy is essential and necessary, and all tasks must be carried out to the highest standards.
•    SYSPRO experience is advantageous.

Key Competencies:
The ideal candidate will have experience with the following:
•    Assist MD with all daily activities related to his duties.
•    Constant communication and aligning with MD’s requirements.
•    Morning Meeting with MD and control and assume responsibility for the diary/calendar of the MD.
•    Appropriately filter/screen /forward to Managers all communication, and manage access to the MD.
•    Delete and unsubscribe to spam mails and block future correspondence from Spam mail addresses.
•    Ensure office administration is at an exceptional level at all times (including shorthand, typing, filing, etc.)
•    Research, creation and distribution of correspondence and internal communication.
•    Collate, manage and maintain accurate reconciliation of all MD’s accounts.
•    Researching, understanding of and ensuring that the MD’s statutory requirements are met.
•    Book & arrange domestic & international travel, transport & accommodation, prepare itineraries, visa’s, etc.
•    Take instruction and dictation, type and create documentation for MD to sign as agreed.
•    Have an awareness of other cultures and an ability to deal with international customers.
•    Accurately maintain all filing, both paper and electronic at all times.
•    Ensure MD’s office, bookshelf etc. is impeccably neat, clean and tidy at all times.
•    Ensure that MD has snacks and healthy lunches daily, run any and all personal errands for MD timeously.
•    Improve the overall profitability of the Company by assisting with and ensuring the organisation and management of the MD’s requirements and associated tasks.
•    General duties and ad hoc tasks, projects and requests when required.

Attributes and Behavioural Requirements:
•    Have exceptional attention to detail and the ability to work accurately, to the highest standards.
•    Have excellent organisational ability, be goal orientated, have excellent time management skills.
•    Have good composure, be polite, well groomed, presentable, friendly, reliable and professional.
•    Have the ability to be dynamic and thrive in a fast paced, delivery driven, pressurised environment.
•    Have the ability to meet deadlines, quick turnaround times and execute last minute demands.
•    Have common sense, take pride in your work, take ownership, be delivery driven and be confident.
•    Have integrity, good judgement, be a self-starter, quick to resolve issues and provide solutions.
•    Have excellent flexibility, relating, networking, presentation and communication skills.
•    Have accountability, be honest, ethical, respectful, approachable, confidential and trustworthy.
•    Be self motivated, disciplined, and have the ability to use initiative, meet deadlines and work independently.
•    Be enthusiastic, a problem solving team player with a strong work ethic, and positive can-do attitude.
•    Be anticipative, and proactive, plan, prioritise, multi-task and be willing to work a flexible schedule.
•    Contribute to team effort by accomplishing related results as needed, and work with team members to achieve collective goals, seek collaboration and build trust and confidence in others.
•    Wear the Company Uniform with pride, and be a Spazio Brand Ambassador.
•    Set a personal example for yourself and others in areas of personal character, organisational skills, commitment and work habits etc.

Salary:  market related (negotiable depending on experience), Medical aid and Pension fund
Please submit your CV. ID. Matric, Drivers Licence last 3 payslips, and any additional certificates that you feel would add value to your application as soon as possible to
Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.
If you have not received a reply within 7 days, please consider your application unsuccessful.

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